Privacy Policy for EZ Report

Effective Date: 01/01/2025
Last Updated: 01/01/2025

EZ Report ("we," "us," or "our") is committed to protecting your privacy and ensuring your experience is safe, secure, and anonymous if you choose. This Privacy Policy explains what data we collect, how we use it, and what choices you have. EZ Report is operated by People Health, a nonprofit focused on technology for social good.

1. What We Collect

• Report Content: The text, files, and metadata you include in your report.
• Optional Contact Info: If you choose to include an email or phone number for replies or escalations.
• Device Data: IP address, browser type, and general geolocation.
• Usage Logs: Timestamps of submission or access, page views, and errors.
• Cookies: Basic session cookies for security and site functionality.

2. Why We Collect It

• To deliver, track, and manage reports.
• To support report lookups via case number.
• To enable optional escalation workflows.
• To improve the platform and ensure system stability.

3. Your Choices

• Anonymous by Default: You never have to give your name or email to use EZ Report.
• Escalation Control: If you set an escalation, you choose who gets the follow-up and when.
• Delete or Edit: If you provide an email or phone number, you may receive a secure link to edit or delete your report.

4. Sharing & Disclosure

We only share data:

• With the people or groups you explicitly choose to send your report to.
• With service providers that support hosting, security, or communications (under strict privacy terms).
• As required by law or to prevent harm.

5. Cookies & Tracking

We use minimal, essential cookies for security and session management. No marketing cookies or cross-site tracking is used. You can disable cookies in your browser, but parts of the site may stop working properly.

6. Data Retention, AI Use & Security

• Retention: Reports are kept for at least 5 years, or longer depending on user needs or legal requirements.
• AI Processing: EZ Report may use automated tools, including AI, to summarize report content or gather publicly available context on mentioned organizations to improve routing and insight. These tools do not override your privacy or sharing choices.
• Security: Data is encrypted in transit and at rest. We monitor for threats and follow industry best practices.

7. Children’s Privacy

EZ Report is not intended for children under 13. We do not knowingly collect data from minors without guardian consent.

8. International Use

EZ Report is based in the United States. If you access it from another country, your data may be transferred to and stored in the U.S.

9. Contact Us

Questions about this policy? Contact us at support@ez.report.

10. Changes to This Policy

We may update this policy over time. If changes are significant, we will post a notice on the site.